2.1 SmartAPI – Enterprise Integration Backbone
SmartAPI is a fully featured REST API that connects ERP and billing systems directly to FIRS MBS. It is the recommended option for enterprises with IT capacity or integration partners.
Core Capabilities
- Transformation – Converts ERP invoice data into the canonical format and maps it automatically to FIRS MBS schema.
- Compliance Services – Generates IRN, QR codes, and digital signatures using PKI.
- Submission – Securely transmits invoices to FIRS in real time, handles acknowledgements, rejections, and pending statuses.
- Archiving – Stores evidence bundles (canonical payload, signed copy, QR, receipts, and logs) in WORM storage with 10-year retention.
- Monitoring – Provides dashboards for IT, Finance, and Compliance teams with full observability.
- Resilience – Includes retries, replay queues, and idempotency keys to eliminate duplication.
Integration Patterns
- SAP ECC (IDoc INVOIC02 via PI/PO)
- SAP S4/HANA (CPI iFlows via Billing Document API)
- Oracle, Dynamics, Sage, or custom systems (REST, SFTP, or flat file adapters)
- Non-ERP systems (direct REST calls with JSON payloads)
Supported ERP Systems
- SAP ECC: IDoc INVOIC02 via PI/PO middleware
- SAP S4/HANA: Billing Document API via CPI iFlows
- Oracle EBS/Fusion: XML/REST API integration
- Microsoft Dynamics: OData/CSV export support
- Custom/Legacy: JSON/CSV format compatibility
Key Technical Features
- Real-time Processing: Immediate invoice validation
- Error Handling: Comprehensive retry and recovery
- Scalability: 500,000+ invoices per day
- Monitoring: Complete audit trails and dashboards
- Security: End-to-end encryption and authentication
2.2 BlueInvoice – SaaS Web Invoicing Application
BlueInvoice is a fully online, browser-based invoicing platform. It allows enterprises, subsidiaries, or partners without ERP integration capability to generate, submit, and manage e-invoices quickly and independently.
Core Capabilities
- Create invoices with customer, product, and tax data, mapped to FIRS schema.
- Maintain master data for customers, products, HS codes, and tax codes.
- Generate IRNs, QR codes, and signed invoices automatically.
- Manage incoming invoices, acknowledgements, and rejections.
- Access dashboards showing submission volume, clearance status, and audit logs.
- Multi-user roles with approval workflows.
Benefits
- No installation required – fully SaaS.
- Rapid onboarding – live within days.
- Ideal for entities outside the main ERP or for pilot projects.
2.3 Email Connector – Simplicity at Scale
The Email Connector is the most lightweight option for compliance. Enterprises simply send invoices as email attachments to a dedicated address.
Core Capabilities
- Accepts common formats (PDF, XML, CSV).
- Processes invoices automatically via SmartAPI engine.
- Generates IRN, QR, and signature, submits to FIRS, and archives.
- Sends acknowledgement or rejection responses back by email.
- Handles inbound invoices in the same workflow, delivering them to client mailboxes.
Benefits
- Zero integration effort – plug and play.
- Works even with legacy systems without APIs.
- Simple for small subsidiaries, third-party contractors, or business units with minimal IT support.
2.4 BlueBox – Non-Invasive Capture Technology
BlueBox enables enterprises with legacy or inflexible ERP systems to achieve compliance without any system modifications. It captures invoices at the point of output (print or batch), converts them into the required format, and processes them automatically.
Core Capabilities
- Capture invoices at print spooler, folder, or network port level.
- Transform captured files into SmartAPI canonical schema.
- Submit securely to FIRS with IRN, QR, and signature.
- Archive evidence bundles and deliver receipts back into ERP or email.
- Monitor and reconcile captured invoices through dashboards.
Benefits
- Zero change to ERP or billing systems.
- Works in highly restricted environments where APIs are not available.
- Fast path to compliance for legacy environments.
2.5 Product Fit by Client Context
| Client Context | Recommended Solution | Rationale |
|---|---|---|
| Large enterprise with SAP, Oracle, or Dynamics | SmartAPI | Deep ERP integration, automation, scalability |
| Subsidiary or standalone entity without ERP | BlueInvoice | SaaS invoicing, rapid go-live, low IT requirement |
| Small or distributed business units | Email Connector | Simplest method, no integration effort |
| Legacy ERP with no APIs or locked down systems | BlueBox | Capture at source, no ERP changes needed |
2.6 Why Multiple Options Matter
Enterprises often have a mixed environment: SAP at headquarters, legacy systems in regional offices, small subsidiaries, and vendors without ERP. With Softrust and Bluelight, a single provider covers all scenarios through SmartAPI, BlueInvoice, Email Connector, and BlueBox. This eliminates the need to engage multiple vendors, reduces compliance risk, and simplifies governance.
Unified Compliance Architecture
All solutions converge through SmartAPI Core for consistent FIRS compliance
Core Platform Benefits
Regardless of which solution pathway you choose, all invoice processing flows through our SmartAPI Compliance Core, ensuring:
- Consistent validation rules and business logic
- Uniform digital signing and QR code generation
- Standardized FIRS MBS submission protocols
- Comprehensive audit trails and evidence collection
- Real-time monitoring and status reporting
- Automated error handling and retry logic
- Immutable archiving for regulatory compliance
- Future-proof updates and regulatory changes
Need Help Choosing the Right Solution?
Our solution architects will assess your specific requirements and recommend the optimal pathway for your FIRS compliance journey.